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Fire & EMS Asset Tracking

Fire Department Asset Tracking Software

Know where every piece of equipment is, who has it, and what has been done to it. Radios, thermal imagers, SCBA, turnout gear, monitors, gas detectors and tools, each with its own record, across every station and every rig.

Scan an asset tag with the phone your crews already carry. No scanner hardware, no app to install.

Try the Live Demo Request a Walkthrough See Pricing
The Questions It Answers

The Questions Your Logistics Officer Gets Every Week

Asset tracking is not a spreadsheet of serial numbers. It is being able to answer these in under a minute, from a phone, without calling three stations.

Where is our thermal imaging camera?

Every asset has a current location: the warehouse, a station, a rig or a compartment on that rig. Move it and the record moves with it.

Which firefighter has radio 14?

Equipment is checked out to a member or a location with a due date, and overdue items are listed with the last person who had them.

Equipment Checkout →

When was this SCBA cylinder last tested?

Fills, inspections and hydro dates live on the cylinder's record, and cylinders due for hydro are counted in the header of every page.

SCBA Tracking →

Which station has a spare PPV fan?

Search the catalog by item and see every one you own and where each one sits right now.

What happened to the monitor we sent for repair?

Open a service ticket from the asset's record. Parts, invoices and vendor work stay on that item's history, not in someone's inbox.

Trouble Tickets →

Can we show the testing history before ISO comes?

Hose, ladder and aerial testing, hydrant inspections and SCBA and PPE inspections are kept as dated records you can print, not rebuilt from memory.

Service Testing →
Two Different Jobs

Asset Tracking vs. Inventory Management

They get bought under the same budget line, but they are different problems. Inventory is counting things you use up. Asset tracking is following one specific thing for its whole service life. Most departments need both, and Emergency Logs keeps both in one catalog.

Asset tracking Inventory management
What it covers Durable equipment: radios, thermal imagers, SCBA, turnouts, monitors, gas detectors, tools Consumables: medical supplies, non-controlled medications, station and cleaning supplies
Tracked by The individual item: asset tag and serial number Quantity at each location, against a PAR level
The question Where is it, who has it, is it in service, when is it due? Do we have enough, and what expires soon?
History that matters Assignments, transfers, inspections, repairs and cost Usage, restocks, lots and expiration dates
Ends when The item is retired or surplused The item is used or expires
In Emergency Logs This page, and the modules linked below Fire and EMS Inventory Management
Capabilities

What Every Asset Record Holds

One record per piece of equipment, from the day it is received to the day it is retired. Everything below is on that record.

Equipment Registry

Asset tag, serial number, manufacturer, warranty, next maintenance date, purchase cost and funding program for every piece of equipment.

Barcode & QR Labels

Print asset labels from the system and scan them with the phone camera or a handheld scanner. Scanning a tag on a truck check jumps straight to that item.

Locations & Transfers

Warehouses, stations, rigs and the compartments inside them. Every transfer keeps a record of who moved what and when.

Checkout & Assignments

Sign equipment out to a member or a location with a due date, check it back in with its condition, and see what is overdue.

Repairs & Work Orders

Open a service ticket from the asset's record. Parts, invoices and vendor work stay on its history, and a ticket follows the item if it moves to another rig.

Inspections On The Rig

Tie a truck check item to an equipment type and the check lists the assets on that rig right now, one row each. Four SCBA packs get four results.

Due Dates & Alerts

Next maintenance dates, hydro dates, NFPA 1851 and 1852 inspections and AED pad and battery expiry, with reminders before they come due, not after.

Full Asset History

Every assignment, transfer, checkout, inspection and repair on one screen. Useful when something comes back damaged, and when an auditor asks.

Reports For Budget Season

Utilization, repair history and purchase cost, so a replacement request comes with numbers instead of a feeling.

How It Works

Follow One Radio Across Your Department

A portable radio arrives at the warehouse. Here is what Emergency Logs records as it moves through the department, without anyone keeping a separate log.

1
Warehouse

Received & Tagged

Serial number, warranty, purchase cost and the grant that paid for it go on the record. Print the asset label and stick it on.

2
Supply officer

Sent To Station 2

Scan it into a transfer. The warehouse shows one fewer, Station 2 shows one more, and the move is on the audit trail.

3
Captain

Checked Out

Signed out to a firefighter for the shift with a due date. If it does not come back, it shows up as overdue with their name on it.

4
Crew

Damaged & Repaired

Checked back in with a cracked antenna noted. Someone opens a service ticket from its record, and the repair, parts and invoice stay with it.

5
Anyone

One Complete History

Scan the tag and see every place it has been, everyone who has had it and everything done to it, until the day it is retired.

The Product

What Equipment Tracking Looks Like in Emergency Logs

Turnout gear is a good example of an asset list: every set by serial number, who it is assigned to, where it is and when it was last inspected, with what is pending and overdue in the header. SCBA packs are checked on the rig by scanning the pack.

Emergency Logs equipment list on a desktop: turnout coats by serial number, size, assigned member, location, last inspection and status, with pending and overdue counts in the header
An equipment list in PPE Tracking. Each row is one asset with its assignment, location and inspection status.
An SCBA daily check on a phone, with a Scan button for the pack
Scanning an SCBA pack on the rig instead of reading a serial number.
Specialized Equipment

Equipment With Its Own Rules Gets Its Own Module

Some equipment comes with an NFPA standard, a test schedule or a service vendor. Those modules sit on the same asset records and the same login.

Equipment Checkout

Radios, tablets and shared gear checked in and out by barcode, with overdue tracking and maintenance.

Learn More →

SCBA Tracking

Bottles, packs, assignments, fills and hydro schedules with NFPA 1852 inspection records.

Learn More →

PPE Tracking

Turnout inventory, advanced inspections, repairs and assignments, built around NFPA 1851 compliance.

Learn More →

Fleet Management

Mileage, fuel efficiency, scheduled service and full vehicle history in one fleet record.

Learn More →

Hose, Ladder & Aerial Testing

Document NFPA 1962, 1932 and 1911 service testing with pass/fail records and compliance reporting.

Learn More →

AED Management

AED locations, batch inspections, pad and battery expiry reports and a readiness dashboard.

Learn More →

Fire Hydrant Inspection

Hydrant assets by district, inspections, flow tests, a maintenance calendar and inspector assignments.

Learn More →

Trouble Tickets & Work Orders

Maintenance requests routed to technicians with parts tracking, invoices and work order history.

Learn More →

Fire & EMS Inventory Management

Fire and EMS inventory for warehouses, stations and rigs: PAR levels, expiration alerts, station supply orders and an equipment registry.

Learn More →
What It Costs

Asset Tracking Without Per-User or Per-Asset Fees

Emergency Logs is priced per station. Members, apparatus and assets inside your plan do not change the price, and every member gets a login.

  • Station Essentials, from $1,200 a year: the equipment registry, asset labels, transfers, checkout to members and service tickets, alongside truck checks and inventory
  • Full Suite, from $2,400 a year: adds SCBA, PPE, Equipment Checkout, Fleet, Service Testing, AED and every other module
  • Volunteer departments take 25 percent off any plan
  • Support by phone, email and text is included
See Full Pricing
Getting Started

Bring Your Spreadsheet

Most departments start with an equipment list in a spreadsheet, a binder, or three of each. Import it from a CSV or Excel file using the catalog template, or we build your catalog and locations with you during setup.

More than 6,000 assets are already tracked in Emergency Logs.

Questions

Fire Department Asset Tracking FAQs

Fire department asset tracking software keeps one record for each piece of durable equipment a department owns, such as radios, thermal imagers, SCBA, turnout gear, monitors and tools. The record holds the asset tag, serial number, current location, who it is assigned to, warranty and maintenance dates, and the full history of transfers, checkouts, inspections and repairs. It replaces spreadsheets and binders, so anyone can find out where an item is and what condition it is in from a phone.

Asset tracking follows one specific item, by asset tag and serial number, for its whole service life. Inventory management counts consumable items, such as medical supplies, against a PAR level at each location and tracks lots and expiration dates. Most departments need both. Emergency Logs keeps both in one catalog, so a station's supplies and its equipment are on the same system.

No. Print asset labels from Emergency Logs and scan them with the camera on the phone or tablet your crews already carry. A handheld USB or Bluetooth scanner works too if you have one. Emergency Logs runs in the browser, so there is no app to install.

Yes. The warehouse, each station, each apparatus and the compartments on it can be separate locations. A truck check item can be tied to an equipment type, such as SCBA packs or thermal imagers, and the check then lists the assets on that rig right now, one row each. A ticket on a piece of equipment follows it if it moves to another rig.

Yes. Equipment can be checked out to a member or a location with an expected return date and checked back in with its condition. Overdue equipment is listed with the name of the last person who had it, and each item keeps its full assignment history.

Import it from a CSV or Excel file using the catalog template, or we build your catalog, locations and asset records with you during setup, starting from whatever spreadsheet or list you use today.

Station Essentials, from $1,200 a year for the first station, includes the equipment registry, asset labels, transfers, checkout to members and service tickets, along with truck checks and inventory. Full Suite, from $2,400 a year for the first station, adds SCBA, PPE, Equipment Checkout, Fleet, Service Testing, AED Management and every other module. Volunteer departments take 25 percent off. Members and assets do not change the price.

It keeps the records ISO's Fire Suppression Rating Schedule looks for in one place and dated: hose, ladder and aerial service testing, and hydrant inspections and flow tests. They can be printed when the review comes instead of being rebuilt from paper.
Buyer's Guide

Choosing Fire Department Inventory and Asset Software

The five jobs that get called "inventory," a scoring framework you can hand to a committee, and the questions to ask in every demo.

Read the Guide

Find Out What You Actually Own

Open the live demo and scan your way through a four-station department, or send us your equipment list and we will show it to you in Emergency Logs.

Try the Live Demo Request a Walkthrough